2010 Vendor ShowCase

RPG World Attendance History

2006 129
2007 154
2008 119
2009 72
2010 50 to 100 (est.)
Vendors, please contact Carrie at the Monte Carlo for all your needs
Contact info for the venue will be posted shortly.
 
Unlike other events, our attendance figures do not include Speakers, Staffers, Volunteers, Vendors, or Guests.

 

Participate in RPG World Showcase 2010

Booth/Sponsorship Options and Pricing

All hotel-related expenses and charges for your booth are your responsibility. RPG World's sole responsibility is to provide space to the vendor. No other warranty is given.

Booth Space  (10 positions available)

Price: $1500.00 (10x10 table-top or low-rise floor standing booth.) if reserved by August 1, 2010. $1750 thereafter.

Includes booth space and one ShowCase/Conference badge. All booth staff persons must have a badge and badges may not be shared. For 2010, you also are provided an optional, 1 hour 15 minute lecture slot. The session must be a technical presentation on your product or a general System i and/or RPG IV technical topic. Timeslots are available on the first-come first serve basis and are limited. TIMESLOTS MUST BE REQUESTED AT LEAST 45 DAY PRIOR to the start of RPG WORLD.   

New for 2010!!! How to Lower Your Booth Cost:

To lower the cost of a booth at RPG World, consider sending out multiple email blasts (2 minimum) to your own email list about RPG World. Applicable only when initial email is sent at least 45 days prior to the event. Here's how it works.

Once you register as a ShowCase vendor, we provide you with a promotion code. Then you simply send out an email blast and/or create a FaceBook or LinkedIn notice mentioning that your customers/prospects can save $100 off RPG World registration by using your Promotion Code. For every registration that uses your code (after an initial 3 registrations), you save $50 off your booth space fee. If 20 people use your code, you save $1000. If 40 people use your code you save $2000 and we credit your both rental fee and write you a check for the difference.

Additional Booth Staff Person(s)

Price: $150 per person for second, third, etc. persons.

Can't Make it to RPG World? Be a Sponsor:

Lunch, Reception, Break Sponsors

Price: $1000 each.


What You Get

  1. Booth Size: 10x10 table-top or low-rise, floor-standing booth
  2. Internet Access:  Wireless Internet access is being contracted by RPG World with the hotel and is being provided to attendees and Showcase Vendors at no additional charge.
  3. Banner Ad Space: You receive a corporate graphic/logo on our signage (banners) displayed during the conference. These signs remain up until the end of the event (which is one day longer that the Showcase itself.
  4. Website Ad Space: You receive a corporate graphic/logo on our RPGWorld.com website from the day you provide it to us. It remains on our website for at least 90 days following the event.
  5. RPG World podcast mention. We have several weekly and monthly audio and video podcasts. As an RPG World ShowCase vendor, you'll be mentioned on those podcasts starting 60 days out from the event and continuing until June 1, 2010. This gives you additional weekly exposure and credit for supporting the fastest growing independent RPG IV and Power System event of the year.

Additional Charges

Electricity: Power to your booth and other needs are your responsibility. Please contact the hotel's A/V department and contract with them directly.

Showcase booth fee includes 1 regular RPG World admission badge. Additional meal-only badges are required for any and all additional booth staff persons. All booth personnel must have a valid RPG World badge.

Sign Up for RPG World ShowCase

To reserve space at RPG World ShowCase, please register for RPG World using our regular registration page. Then pay for your booth using PayPal (via Credit Card) or pay by check by sending your check to the address below. Any balance is due prior to the start of the event. No refunds shall be provided for cancellations, no-shows or weather-related delays of your staff or materials. All booths are optimum location (none has a better position than the other). Note, space is only reserved upon receipt of your booth space deposit or online registration and online payment. Positions at RPG World are based on whomever reserves first gets first location choice.

Remittance Address:

To make a reservation for RPG World Showcase, register as a ShowCase Vendor here or send a check for $1500 (before August 1, 2010) or $1750 thereafter to the following address:

Cozzi Productions, Inc.
RPG World Showcase
P.O. Box 106
North Aurora, IL 60542

MAKE CHECKS OUT TO: "COZZI PRODUCTIONS, INC." All payments and reservations must be mailed to this address at least 30 days prior to the start of the event to be properly credited. If you can't mail it in time, use our online registration form.

Set Up / Tear Down Schedule

Showcase Expo Dates Hours
Monday, May 20, 2010 - SETUP
Check on-site to see if an optional Sunday Setup Time is available. This will depend on whether or not the venue is busy with another function/event on Sunday.
Set Up may be available after 2:00 PM on Sunday. Set up is available after 6:30 AM  and before 10:00 AM Monday.
Monday, May 20, 2010 ShowCase Opens at Noon

ShowCase closes when sessions resume, and reopens during the afternoon break.

ShowCase reopens during the RPG World Reception: 6:00 PM to 8:00 PM

Tuesday, May 21, 2010


10:15 AM to 10:45 AM

Noon to 1:30 PM (lunch/keynote and ShowCase)

Final ShowCase time is during our extended afternoon coffee break. See agenda for exact time.

Tuesday, May 21, 2010 - TEAR DOWN Tear Down starts after close of ShowCase
  All times are tentative and are subject to change

Shipping Address (Hotel):

Ship all materials for your display to the following Address:

Name: [[your on-site person's name here]]
RPG World Conference May 6-9, 2009
c/o Anderson QCenter
[[address TBA shortly]]
St. Charles, IL 60174
Hold for Guest Arrival on: [[insert your arrival date here]]
Sales Manager TBA

Note the hotel will charge you a per-day fee for each box you ship (typical of these types of events). Contact the hotel to set up billing charges and payment methods

A/V and Electrical Needs

Any event-related expenses are solely the ShowCase Vendor's responsibility and must be handled directly with the QCenter.